Administration Documents & Forms:
Some documents may require some of the following software to be viewed.
- DOC = Word Document, Requires Microsoft Word
- FLA = Flash, Requires Flash Player Plugin to be installed.
Click here to get Flash Player 9 - PDF = PDF Document, Requires Adobe Reader Plugin to be installed.
Click here to get Adobe Reader 7 - PPT = PowerPoint Document, Requires Microsoft PowerPoint
- XLS = Excel Document, Requires Microsoft Excel
General Accounting (click to return to department site)
- PDF - Automatic Deposit Transmittal
- PDF - Banner Extract - Computer Set Up
- PDF - Check Request Form
- PDF - Gift Agreement
- PDF - Meal Expense / Reimbursement Request For Approval
- PDF - Notice to Interested Parties (Form 5300 filing)
- PDF - Request For Authorization to Pay
- PDF - Tax Exempt Notice
- PDF - UCO W-9 Form
Architecture & Engineering (click to return to department site)
Budget (click to return to department site)
Budget Process Forms:
- PPT - FY09 Budget Development Form Instructions
- XLS - New Organization Budget Recommendation Form
- XLS - New Organization Position Control Form
Operations:
Department of Public Safety (click to return to department site)
No documents were found.
Employee Relations & Development (click to return to department site)
- PDF - 3 Cs Scholarship Application Form
- DOC - Character First Employee Recognition Certificate - Back Side
- DOC - Character First Employee Recognition Certificate - Front Side
- PDF - Employee Exceptional Performance Award Nomination
- PDF - Staff 3 C's Award Application
Character First:
ER&D Newsletters:
- DOC - April ER&D Newsletter
Frontline Supervisor Newsletter:
General Forms:
- DOC - Departmental Request for Training Form
- PDF - Performance Correction Notice
- PDF - Performance Correction Notice (Sample)
- DOC - Training Flyer
IPP:
- PDF - 2007-2008 IPP Planning Document (Document includes Signature Sheet)
- PDF - IPP Document (Additional Space)
- PDF - IPP Performance Management - Online Evaluation System
- DOC - Word Document - 2007-2008 IPP Planning Form with Signature Sheet
Miscellaneous Documents:
New Employee Orientation Forms:
- PDF - Instructions to Communicate During Employee's First Day
- PDF - Letter to Departmental Colleagues
- PDF - Preparation of the New Employee Work Area Checklist
- PDF - Suggested Second Day Work - Related Assignments
- PDF - Tasks To Do Before the New Employee's First Day Checklist
New Employee Orientation Forms (For Managers):
- PDF - Activities for the New Employee - First Day
- XLS - NET General Training Agenda
- DOC - NET Training Dates
- DOC - NET Training Track Options & Schedule
Professional Development Series (PDS):
Session Overview Statements:
- DOC - Active Listening Overview Statement
- DOC - Business Etiquette Overview
- DOC - Change Management Overview
- DOC - Diversity Session Overview
- DOC - Effective Presentations Overview
- DOC - Emotional Intelligence Overview
- DOC - Fundamentals of Personal and Professional Coaching Overview
- DOC - Health & Wellness Overview
- DOC - Legal Briefings for UCO Supervisors Overview
- DOC - Perception Overview Statement
- DOC - Performance Management & Correction Overview
- DOC - Positive Image for Supervisors
- DOC - Project Management Overview
- DOC - Self Concept Overview Statement
- DOC - Servant Leadership
- DOC - Supervisor Networking Luncheon Overview
- DOC - Teambuilding Session Overview
- DOC - Workplace Communication Overview
- DOC - Workplace Mediation Overview
Supervisor Empowerment Series:
- DOC - SES Completion Form
Working Solutions Newsletters:
Worklife Assistance:
- PDF - April Worklife Assistance Reminder
- PDF - AWP November - Recordatorio Mensual - Spanish
- PDF - AWP January 2008 - Monthly Reminder
- PDF - AWP January 2008 - Frontline Supervisor
- PDF - AWP January 2008 Working Solutions
- PDF - AWP November - Monthly Reminder
- PDF - AWP November - The Frontline Supervisor
- PDF - AWP November - Working Solutions
- PDF - AWP October - Monthly Reminder
- PDF - AWP October - Recordatorio Mensual - Spanish
- PDF - AWP October - The Frontline Supervisor
- PDF - AWP October - Working Solutions
- DOC - Safe Travel on the Information Superhighway
- DOC - Safe Travel on the Information Superhighway Number 2
Employment Services (click to return to department site)
- PDF - Longevity Phase Out
- DOC - Pay Stub Directions
Annuities:
- PDF - 403(b) Participants 2008 Update
- PDF - 403(b) Salary Reduction Agreement
- PDF - 457(b) Salary Reduction Agreement
- PDF - Annuity Vendor List with the Codes
- PDF - Comparison 403(b) and 457(b) Plans
- PDF - Instructions for Completion of 403 (b)
- PDF - Paperwork Questions / Requirements for adding a 403(b) or 457(b) Annuity to UCO Retirement Offerings
Benefits:
- DOC - Insurance for Part-time Employees
- PDF - Request for Group Life Materials
- PDF - Summary of Employee Benefits
Drug Free School Policy:
- PDF - Drug Free School Policy
Hiring:
- DOC - 2008 STUDENT SUMMER EMPLOYMENT
- DOC - All New Hire Requirements
- PDF - Clearance Card
- PDF - Direct Deposit Transmittal
- PDF - Drug Free Policy
- PDF - Employee Handbook Statement
- DOC - Hiring International Employees - Q&A's
- PDF - I-9
- XLS - Immigration Visa Types and Requirements
- PDF - Loyalty Oath
- PDF - Personal Data Form
- PDF - Request for Support/Professionalism Position Form (RSP)
- PDF - Staff Usage Acceptance Form
- PDF - Student Employment Action Form
- PDF - Student Employment Termination Form
- PDF - W4
Leave:
- DOC - Leave Share Donation Form
- PDF - Leave Share Request Form
- PDF - Maternity Leave Form
- PDF - Request/Approval of Leave Form
Miscellaneous Documents:
Public Information:
- PDF - Add/Drop Form
- PDF - Address Change Form
- PDF - Request for Public Information
Timesheet:
- XLS - Bi-Weekly Timesheet
- XLS - Monthly Timesheet
Environmental Health & Safety (click to return to department site)
- PDF - Incident Report Form
- PDF - OKFACE Coverletter
- PDF - OKFACE Report
- PDF - Safety Infraction Report Form
Emergency Management:
Workers' Compensation:
- DOC - HIPAA Release Form
(if injury requires medical treatment) - DOC - Injury Report
(to be filled out by injured employee) - DOC - Sick Leave Election Form
(injuries resulting in missed work) - DOC - Supervisor Report
- DOC - Witness Form
Executives (click to return to department site)
No documents were found.
Facilities Management (click to return to department site)
No documents were found.
Inventory & Receiving (click to return to department site)
- PDF - Lost/Stolen Property Form
(Use this form to report the theft or mysterious disappearance of UCO property and equipment.) - PDF - Property Gifts/Donations Form
(Use this form to report the gift or donation of property or equipment to UCO.) - PDF - Property Transfer Form
(Use this form to request the transfer of property between UCO organizations.) - PDF - Surplus Property Disposition Form
(Use this form to request the disposal/removal of surplus property from your department or work area.)
Legal Counsel (click to return to department site)
Drug-Free Schools Policy:
- PDF - Drug Free Schools Policy
Oklahoma Ethics Commission Required Filing:
- PDF - "Who must file?" - 2005 Ethics Commission Rules
- PDF - Statement of Financial Interests for Compensated Filers (F-1R)
- PDF - Statement of No Charge to Prior F-1R or F-2R (F-3R)
Open Records:
- PDF - Oklahoma Open Records Act
(Please view the Oklahoma Open Records Act before completing UCO's Request for Public Information.) - PDF - Request for Public Information
(Please view the Oklahoma Open Records Act before completing UCO's Request for Public Information.)
Worker's Compensation Forms (Non-UCO Employees):
Worker's Compensation Forms (UCO Employees):
- PDF - (HIPAA) Authorization for Disclosure of Protected Health
- PDF - Injured Employees
- PDF - Supervisors
Payroll Services (click to return to department site)
- PDF - Direct Deposit Requirements
- PDF - Direct Deposit Transmittal
- PDF - Enrollment Steps for United Way
- PDF - Payroll Debt Authorization
- PDF - Request for Authorization to Pay
- PDF - Request to Pay for Overtime Worked
- XLS - UCO Time Sheet (Bi-weekly)
- XLS - UCO Time Sheet (Monthly)
- PDF - Web Time Entry
Payroll Schedules:
Physical Plant (click to return to department site)
No documents were found.
Process Improvement (click to return to department site)
No documents were found.
Purchasing & Payment Services (click to return to department site)
Misc Forms:
- DOC - "Fuel Card & Pikepass" - Procedures for Managing Fuel Cards and PikePasses
(Attachment "A" in the procedures, is referring to the Fuel Card & Pikepass Usage Log) - PDF - Fuel Card & Pike Pass Usage Log
- PDF - On Campus Request and Payment Authorization
("Form Is Not To Be Used For Physical Plant Services", see your Building Captain for proper procedures on submitting Work Order to Physical Plant)
Miscellaneous Documents:
Payment Services Forms:
Purchasing Documents:
- PDF - A/V Checklist
(Physical Plant Requirements - recommend reading before purchasing A/V equipment) - PDF - Accounting Codes with Detailed Descriptions
- PDF - Commodity and Accounting Codes Revised_03_16_07
- PDF - Letter of Justification Requirements
- PDF - Tax Exempt Permit
Purchasing Forms:
- PDF - (Blank) W-9 Vendor Form
(See General Accounting Documents for UCO's Completed W-9 Form) - PDF - Meal Expense / Reimbursement Request Form
- PDF - Request for Quotation Form
- PDF - Sole Source/Brand Affidavit Form
- PDF - Vendor Performance Quality Report
- PDF - W-8BEN Foreign Vendor Form
- PDF - W-8BEN Foreign Vendor Instructions
Training Documents:
Travel Forms:
- XLS - Local Auto Expense Travel Form
- PDF - OSF Procedures Manual Chapter 300, Sec. 330 pages 50-97
- PDF - Out Of State Travel Request Form
- PDF - Per Diem Instruction Sheet
(Use this form with the Travel Reimbursement Worksheet) - PDF - Record of Lost Receipts Form
- PDF - State of Oklahoma Travel Reimbursement Voucher (formerly known as the 3 in 1 Travel Reimbursement Wo
(Effective July 1st, 2007) - PDF - Student Meal Money Sheet
- PDF - Travel Card/Cash Advance Request Form
- PDF - Travel Card/Cash Advance Request Form - Policy and Instruction Sheet
- PDF - UCO Travel Card Expense Reporting & Auditing Procedures
Support & Development (click to return to department site)
No documents were found.
Transportation & Parking (click to return to department site)
